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Home-based: RFQ FY20-050 Evaluation of Child Protection in Emergencies (CPiE) Surge Capacity Consultancy

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Home-based: RFQ FY20-050 Evaluation of Child Protection in Emergencies (CPiE) Surge Capacity Consultancy

Deadline for application: 
26 May 2020
Plan International
Job type: 
Background Information on Plan International

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 75 years, and are now active in more than 70 countries.

Read more about Plan International's Global Strategy: 100 Million Reasons at https://plan-international.org/strategy

1. Evaluation of Child Protection in Emergencies Surge Capacity Consultancy

Since 2015, Plan International’s Child Protection in Emergencies (CPiE) team has provided technical support to over 20 countries through deployable CPiE Specialists. This global team includes three Sida-Hum funded technical specialists who deploy globally to all regions where CPiE responses are present, bring in expertise that covers various technical areas, skills in capacity building, advocacy and coordination, and support project management and professional development of national colleagues and partners. This support has contributed to major achievements in the sector that is reflected at national, regional and global levels. Plan International has been asked to lead national and regional coordination mechanisms on behalf of the sector and has taken NGO co-leadership of the Alliance for Child Protection in Humanitarian Action. The CPiE portfolio has continued to expand, with more countries now including CPiE programming in their response, and more than 50 technical specialists worldwide. **

While ad hoc lessons learned have been collected (Memo: CPiE Deployments, 2016) no external evaluation has been carried out to evaluate the impact of the Sida-funded surge capacity. Therefore, the first outcome of this consultancy is to conduct an evaluation of the CPiE deployable surge capacity over the period 2015-2020. After this first evaluation, there is a unique opportunity to use the findings and recommendations to establish a new monitoring and evaluation (M&E) framework to collect future information about CPiE surge capacity including deployments. This system can be utilized to document achievements and the impact of Plan International’s investment on program quality, help to identify areas for improvement, and result in concrete actions to improve the deployment system, effectiveness, and provide accurate data for advocacy purposes.


As part of Plan International’s SIDA grant, Plan International is seeking a Consultant for the surge capacity evaluation and development of a new M&E Framework for CPiE Deployments.


The goal of the consultancy is to improve the overall deployment process and impact of CPiE technical support and to systematize monitoring, evaluation and learning regarding CPiE deployments. The primary audience is the Plan International Global Hub CPiE Team, DRM Management and Human Resources as well as Plan International Sweden, with collaboration from technical and operational colleagues who receive deployable staff. The deliverables from this consultancy will be used to develop an annual report to key stakeholders and donors**.**

Scope of Work:

It is expected that the Consultant has specific knowledge in producing quality monitoring and evaluation tools and experience in humanitarian settings – particularly in child protection programming. The scope of work includes:**

Outcome 1: Conduct an evaluation of the CPiE surge capacity including the deployment process and impact of deployments in three to four regions. **

· Develop selection criteria for choosing the regions and countries to conduct the evaluation in collaboration with the Global CPiE Team

· Develop methodologies and tools to assess the results of CPiE deployments across four dimensions:

  1. Strengthening competencies of CP practitioners (knowledge, skills, behaviors)

  2. Improving quality of CPiE programmatic interventions

  3. Strengthening linkages between global and field level CPiE initiatives (e.g. how field practice gathered through deployments can be used to inform the development of global CPiE norms and standards and Plan’s influencing agenda; how deployments can support roll-out and dissemination of global CPiE toolkits at country level)

  4. Improving the profile and reputation of CPiE programming with key humanitarian actors

  5. Promoting the development of expertise in Key Investment Areas, including integrated programming and gender-responsive CPiE programming

· Evaluate the CPiE surge capacity deployment system from when a decision is taken on who and where to deploy, the deployment itself, and the exit process. The evaluation should answer the following questions:

  1. How efficient, relevant and effective has Plan’s CPiE deployment system been between 2015 and 2020? This should include:

o Elements of processes and system (decision making, cost-recovery, support system) that make deployments successful

o How sustainable is the current cost-recovery system and how could it be improved?

  1. What core competencies should deployable CPiE Specialists demonstrate and how is our current surge capacity meeting those competencies? This should include:

o Technical knowledge, behavior and attitudes

o The number of staff versus the requests for surge support

  1. What are key aspects of successful deployments and how can Plan build on good practices?

· Develop a report with key findings and recommendations

· Utilize findings to inform the development of an M&E Framework and accompanying tools to improve the CPiE surge capacity practices and processes (see Outcome 2).

Outcome 2: Develop a monitoring and evaluation system that the Global Plan International CPiE Team can use to track progress and measure outcomes.

· The development of a M&E Framework for measuring the quality and effectiveness of the CPiE deployment process, implementation, and results.

· The framework should include indicators, definition of indicators, and means of verification.

· Accompanying tools used to measure indicators.

· A Guidance Note outlining a proposed strategy to utilizing the M&E Framework**RESPONSIBILITIES OF CONSULTANT**

Develop country selection criteria (as well as criteria to review virtual deployments) together with the deployable CPiE team,
Develop methodology and relevant tools for the evaluation (desk-based only).Conduct a Desk Review to understand the existing deployment processes, review deployment supporting project documents, proposals, monitoring and evaluation resources, and lessons learned resources.
Conduct Key Informant interviews with Global Technical Lead for CPiE, Sr. CPiE Specialist, deployable CPiE Specialists, and in-country Specialists. Include other key stakeholders such as Sr. Humanitarian Managers in Plan Global Hub and Plan Sweden, Country Directors, Emergency Response Managers (ERMs), Disaster Risk Managers (DRMs), Program Directors, Human Resources and others as indicated.
Write an evaluation report with key findings and recommendations.
Provide initial draft of the M&E Framework to a small internal Task Team for review. Revise, and develop tools to measure the indicators. Link to existing Program Impact, Accountability and Learning Toolkit and Feedback Mechanisms as feasible.
Provide Guidance Note outlining M&E Framework including the measurement strategy, reporting format, M&E tools, etc.
Provide a webinar to Global CPiE Team to train them on the new tools/system.


**This consultancy is desk based. The consultant should be comfortable conducting desk research and suggest techniques for collecting feedback remotely. This methodology should include but is not limited to key informant interviews (KII), virtual Focus Group Discussions (FGD) and review of existing processes and materials. This should be conducted with various level of Plan International staff including:

· CPiE Technical Staff: deployable Specialists, country-level Specialists, Technical Advisors

· Managerial Staff: deployable ERMs, country-level ERMs/DRMs, Country Directors, Programme Directors, human resource managers, etc.

· Key Stakeholders: coordination mechanisms, country-level and international donors, etc.

The consultant should utilize the findings from the evaluation to develop an M&E Framework. This methodology should include convening a small review committee of technical experts, providing an outline that includes a Goal, Objectives, Outcomes and Indicators. These should have related means of verification, tools, and definitions. The consultant should be able to train and provide necessary guidance on how to utilize the M&E Framework in the future.


• Preparation of the preliminary documents, Task Team, and contacts for informants

• Reviewing and offering revisions to the technical content.

• Supervision of the overall deliverables while ensuring logistic support and technical content assistance.

• Provide access to necessary logos and visuals required to complete content. **


The consultant will be contracted for a total of 35 days, between June and July 2020.

The final deliverable is expected no later than the end of July 2020.

Deliverable/Number of Days

Outcome 1:

· Country Selection Criteria – 1 day

· Desk Review – 5 days

· Development of methodology and tools - 2 days

· Conduct evaluation – 11 days

· Final evaluation report – 10 days

Outcome 2:

· Final Results Framework – 4 days

· Final Guidance Note – 2 days

Total – 35 days


Essential Minimum Qualifications and Professional Experience Required:


  • At least 5 years of progressively responsible experience with international organizations, in the fields of Child Protection and/or Gender Based Violence in Emergencies.
  • Strong evaluation and analytical skills, and familiarity with ALNAP evaluation criteria.
  • Demonstrated experience in planning and conducting evaluations (preferably CPiE, surge capacity, roster or other deployment systems).
  • Experience in designing and/or implementing monitoring and evaluation systems.
  • Strong and practical expertise in conceptualizing and producing quality content that is easy to contextualize and practical for field implementation.
  • Excellent written and verbal communication skills in English and French.
  • Knowledge of the Child Protection Minimum Standards and their role within the child protection sector and humanitarian sector.
  • Advanced University Degree in education, social work or another related discipline.
  • Computer skills, including MS Office, Excel, PowerPoint, online survey tools.


  • Experience in developing global guidance and ability to distil various viewpoints into cohesive guidance.
  • Ability to use simple software systems to design user-friendly M&E frameworks.
  • Previous experience working in humanitarian response

2. List of documents to be submitted with the RFQ

**Interested applicants should submit a one-page creative brief and an itemized quotation. Any supporting materials exhibiting experience and competency in similar projects are also welcome.

All consultants/applicant are required to agree and adhere to Plan International’s Safeguarding Children & Young People and Anti-Fraud, Anti Bribery and Anti-Corruption Global Policies.

  1. Submission of offers

The offer must be sent via email to Procurement@plan-international.org

Offers must be received before the deadline specified in the “Request for Quotations”

Pricing for services should state whether they are fixed or non-fixed.

4. Evaluation of offers

Shortlisted suppliers may be invited to discuss their proposals in more detail at Plan’s discretion.

Plan International, at its sole discretion, will select the successful RFQ.

Plan international shall be free to:

  • Accept the whole, or part only, of any submission
  • Accept none of the proposals
  • Republish this Request for Quotations

Plan International reserves the right to keep confidential the circumstances that have been considered for the selection of the offers.

**Part of the evaluation process may include a presentation from the supplier.

Value for money is very important to Plan International, as every additional £ saved is money that we can use on our humanitarian and development work throughout the world.

Plan International may award multiple contracts and all contracts will be non-exclusive. **

5. Contract Payment terms

Please note that, if successful, Plan International’s standard terms of payment are 30 days after the end of the month of receipt of invoice, or after acceptance of the Goods/Services/Works, if later.

6. Plan International’s Ethical & Environmental Statement

The supplier should establish environmental standards and good practices that follow the principles of ISO 14001 Environmental Management Systems, and in particular to ensure compliance with environmental legislation

7. Clarifications

The onus is on the invited individual/companies to ensure that its offer is complete and meets Plan International’s requirements. Failure to comply may lead to the offer being rejected. Please therefore ensure that you read this document carefully and answer fully all questions asked.

If you have any queries in relation to your submission, or to any requirements of this tender, please email:


Thank you for your proposal.

How to apply:

For Full RFQ details please email procurement@plan-international.org

Please include the RFQ reference number RFQ FY20-050 Evaluation CPiE Surge Capacity Consultancy in all correspondence.

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