Home-based: Convening Focal Point

Terms of Reference: Convening Focal Point 

• Location: Home-based
• Contract type: Part time consultancy until end June/early July 2024 (with possibility of extension); requirement to spread part time hours across the week during busy periods.
• Contracted by: Proteknôn Foundation 
• Reporting to: Co-Coordinator of the Alliance for Child Protection in Humanitarian Action
• Line manager for: None

The Alliance for Child Protection in Humanitarian Action (the Alliance) is a global network of operational agencies, academic institutions, policymakers, donors and practitioners that facilitates inter-agency technical collaboration on child protection in all humanitarian contexts. The United Nations Children’s Fund (UNICEF) leads the Alliance with a rotating NGO, currently World Vision International. The Alliance sets standards and produces technical guidance for use by the various stakeholders, particularly field practitioners. Its mission is to support humanitarian actors to achieve high-quality and effective child protection interventions in humanitarian contexts, in both refugee and non-refugee settings. 

The Alliance Convening Focal Point is a central resource for the whole Secretariat and Working Groups and Task Forces, providing administrative and logistical support for events and meetings, and ensuring they are well-organised, engaging and of quality.

 KEY RESPONSIBILITIES:

1. Support the organisation of the 2024 Annual Meeting for Child Protection in Humanitarian Action as required. 
   • Liaise and coordinate with all relevant actors, including the secretariat, working group and task force (and initiative) leads, Annual Meeting Task Team, etc. 
   • Work closely with the event company for design, planning and delivery of the event.
   • Identify and coordinate logistical aspects of the event (Venue, travel and accommodations, Visas, meals, etc.) in coordination with venue host.
   • Develop, manage and update key tools to support organisation and coordination of the event, and communication of these to relevant actors.
   • Support the development of key guidance documents related to the Annual Meeting (i.e. Abstract guidance, Participant Package, Admin Note).
   • Manage general and large-scale communication by monitoring the Annual Meeting email address. 
   • Support the hybrid planning and set-up of ‘participation hubs’ for participation of local and national organisations.
   • Support the Secretariat with reporting on the event.
   • Document lessons learned for use in future events.
2. Support the organisation of Alliance meetings, webinars and online events.
   • Support the Secretariat with the internal Annual Meeting with the Alliance Steering Committee and Working Group, Task Force and Initiative leads in October 2023. 
   • Support the Secretariat as well as Working Group, Task Force and Initiative leads, on organising online events throughout the year as necessary.

PERSON SPECIFICATION:

Education, Qualifications, Knowledge and Experience: 

Essential:

• Bachelor's degree in relevant fields;
• Direct experience of organising large face to face and small online events;
• Strong administration experience including supporting budgeting and expense processing;
• Experience of effective communication at all levels across an organisation;
• Experience of working in a multicultural setting, ideally in more than one language (and ideally including Arabic, French, or Spanish), demonstrating understanding of working internationally;
• High level of fluency in written and spoken English; and
• Home set up that enables uninterrupted working (i.e. fast and reliable internet). 

Desirable:

• Experience of working within a network organisation / Alliance,
• Experience of working with Google Apps,
• Experience of working with Zoom, both Zoom Meetings and Zoom Webinars,
• Experience of project management, including experience of setting up and using simple project management tools,
• Familiarity with the child protection field; and
• Familiarity with the humanitarian sector. 

Skills and Personal Attributes: 

• Flexible and adaptable; willing to contribute to other streams of work and across teams;
• Highly skilled communicator, in different formats, and capable of working across, languages and cultures (making efficient and effective use of translation support);
• Flexibility to work outside normal working hours and across time zones;
• Highly organised and self-motivated, able to manage and deliver on multiple concurrent tasks;
• Competent IT proficiency across a range of packages, able to learn quickly and troubleshoot problems independently; and
• Ability to use initiative and work without close supervision, working both as part of a team and as an individual within a remote-working organisation. 

HOW TO APPLY: 

Please send your application to info@alliancecpha.org, including: 

• A brief cover letter outlining specific examples of how you meet the criteria; 
• Your skills and attributes; 
• Your CV;
• Your proposed daily rate; and
• Your available starting date, working days and location. 

Deadline for applications is 25 September 2023. Interviews for successful applicants are proposed to be scheduled on October 4th and October 5th at 4:00 pm CET (subject to change based on timezone, availability, etc).