Thailand: Programmes Coordinator – Bangkok (Nationals only)

TITLE: Programmes Coordinator – Bangkok

CONTRACT TYPE: National

TEAM/PROGRAMME: Operations

LOCATION: Bangkok, Thailand

CONTRACT LENGTH: 1 year with possible extension

ROLE PURPOSE:

The primary purpose of this role is to oversee and ensure the effective implementation of programmes implementation in Bangkok, Thailand. The post holder will be responsible for coordinating with project staff and partners to deliver high-quality programs that address the needs of the target communities. This role involves providing oversight of projects management, budget management, partnership, and reporting to ensure the successful execution and impact of the projects.

SCOPE OF ROLE:

Reports to: Director of Programmes and Humanitarian

Staff reporting to this post: 2 Project Coordinators, and 2 Project Assistants (with the potential for additional team members as the program evolves and funding allows)

Budget Responsibilities: Approximately 1,000,000 USD

Role Dimensions: Work closely with the Director of Programmes and the Strategic, Program Quality, and Impact (SPQI) team to ensure high-quality program operations. Collaborate across functions to enable effective implementation. Contribute to program strategy, implementation planning, and stakeholder coordination while fostering strong partnerships for meaningful impact. This role requires approximately 20% travel to field locations.

KEY AREAS OF ACCOUNTABILITY:

Program and Partner’s Management:

• Lead the program planning, implementation, monitoring, and evaluation in accordance with project management methodology and tools.
• Contribute to the efficiency and effectiveness of the projects by supporting implementation follow-up activities with the project team and key partners. This includes monitoring resource inputs, assessing project quality, and tracking the overall progress of the projects to ensure alignment with objectives, budget, and timely delivery.
• Provide operational and administrative oversight for procurement accruing to SCT procurement policy.
• Responsible for budget management, including effective planning, tracking, and oversight. Work closely with finance and awards teams to ensure efficient and effective budget utilization, aligning expenditures with program priorities, donor guidelines to maximize impact.
• Lead the management of implementing partners by acting as the primary partnership relationship manager for both donors and local stakeholders. Foster strong, collaborative relationships, ensuring alignment with project goals, donor expectations, and the effective use of local resources.
• Provide technical support to partners on sub-award agreements and ensure compliance with relevant regulations. Monitor and guide partners in adhering to SCT/SCI logistics, management, and financial standards. Ensure timely and efficient transfer of funds to partners to support project implementation.

Team Management:

• Establish clear and compelling objectives with team members; provide constructive feedback to team and thrive for high performance.
• Encourage good initiatives and innovative ideas from the team.
• Serve as a role model to the team by promoting a positive, supportive, and inclusive work culture that aligns with SCT policies and values.
• Demonstrate flexible and positive leadership by adapting to the needs of the team and the situation, while maintaining a strong focus on achieving results and meeting objectives. Proactively address challenges and solve problems independently.
• Identify performance development needs and plans for the team through regular constructive reviews.
• Manage and support the team under their responsibility, assess, and provide supervision following SCT performance management processes.
• Ensure adherence to security regulations by personnel under his/her supervision.
• Identifying capacity building needs (management, language, etc.) and, in conjunction with HR, devise a plan for the personal development of each staff member.

Reporting and Monitoring Evaluation Accountability and Learning (MEAL):

• Monitor and evaluate the project activities in line with the internal M&E plan and in coordination with MEAL team.
• Liaise with relevant team members to collect information to ensure timely and quality reporting of project activities in line with donor and internal requirements.
• To maximize continuous learning, ensure timely and quality documentation of project activities, including collection of case studies and documenting of lessons learned, best practices and challenges.
• Work with communication and the NBD team to design and produce engaging and inspiring communication strategies and materials for donors to communicate the progress and impact of the program.
• Coordinate project learning activities, data collection, data management, and data analysis according to guidance and agreements with the Technical Advisor.

Collaboration and Representation:

• Establish and nurture partnerships through multi-sector partnerships with a wide range of stakeholders, including social service organizations, government agencies, NGOs, educational institutions, businesses, community leaders, and CBO organizations.
• Collaborate closely with the NBD team and Senior Management to develop a strategic plan for donor engagement and stewardship activities. Work in partnership with other team members to ensure alignment, synergy, and consistency across programming approaches, particularly with project partners and the business development team. Represent programming with local government, NGOs, communities, and within SC as appropriate.

BEHAVIOURS (Values in Practice): 

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others.
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity. 

QUALIFICATIONS: 

• University degree in one of the disciplines relevant to the following areas: administration, public relations, international relationships, communication, marketing, social sciences, or a field(s) relevant to development or humanitarian work.
• Thai Nationality

EXPERIENCE AND SKILLS: 

• Proven track record of at least 5 years in INGOs/NGOs managerial role, with a focus on children’s rights, migrant issues, or community development.
• Passion for community engagement, localization and making a meaningful impact on the lives of marginalized individuals.
• Strong network within non-profit sectors, local businesses, and corporate sectors.
• Excellent communication and interpersonal skills, with the ability to build and maintain strong partnerships.
• Program management skills and advanced level of IT skills.
• Fluency in the local language/s and English.
• An outstanding service-oriented attitude and a can-do mindset.

Desirable: 

• Able to pick up new topics quickly, grasp ideas on the go, and synthesis quickly.
• Background in emergency programmes is an asset.

Additional Job Responsibilities: 

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the Save the Children Equal Opportunities and Diversity policies and procedures.

Child Safeguarding: 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding Our Staff: 

The post holder is required to carry out the duties in accordance with the Save the Children anti-harassment policy.

Health and Safety: 

The role holder is required to carry out the duties in accordance with Save the Children Health and Safety policies and procedures.

How to Apply: 

Interested candidates should apply and submit a motivational letter, comprehensive CV, expected salary and details of at least 3 referees via the following link; APPLY HERE. 

Due to the volume of applications, only shortlisted candidates will be contacted.

“We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse”